إعلان وظيفة شاغرة رقم: 2584
المسمى الوظيفي: Finance Officer
اخر موعد للتقديم: 29.01.2020
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University degree in Finance, Accounting or Economics; Any relevant training and certified knowledge on this role.
Experience and technical competencies:
Proven work experience (At least 1 year) as a Finance Officer or similar role.
Solid knowledge of financial and accounting procedures.
Advanced MS Excel skills.
Knowledge of financial regulations.
Excellent analytical and numerical skills.
Sharp time management skills.
Strong ethics, with an ability to manage confidential data.
Good knowledge of English (speaks, read and write).
Fluent in Arabic. We offer
We will offer the successful applicant a six months’ contract, renewable dependent on both funding and performance.
Salary and conditions will be in accordance with the organization Terms and Conditions of Employment.
carrying out payments and advances in accordance with Organization and donors’ guidelines
Ensuring that the accountancy is up to date and the records are conform to regulations and procedures of Organization (translate invoices, paid stamp, ensure GAP allocation record entries )
Ensure the quality of the invoices and respect financial procedures/guidelines before payments
If necessary translate to English the invoices and all necessary documents.
Record the expenditures in the accounting software complying with information provided in TAFF, PSR, Training form etc
Proceed the services providers monthly payments ( drivers ), with the coordinate with Log department
Proceed the national staff Salaries with the coordinator with the HR officer
Considering the importance of the accountancy documents, the Finance Officer is responsible to maintain in order all supporting documents
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Responsible to make the payments, using good payment forms for each expenses, checking the invoices conformity with Organization standards and the presence of supporting documents.
Responsible to inform the Line Manager if any expenditure is ineligible or suspicious.
Verify cash balances on daily basis and report any discrepancies to line manager
Ensure that records are conform to regulations and procedures of Organization
Record and follow up the cash transfer from/to NES coordination office
Responsible to Prepare cash reconciliation on Monthly basis , and verify and discrepancy ( if any )
Provide the line Manager the cash count for the base on weekly basis or upon the request
Participate in the audits on the partners upon the line Manager request
Responsible accountancy of all partners and integrate it in the accounting software
Transfer money to partners after validation of Field Finance Coordinator
Responsible to make sure that invoices meet Organization standards of invoicing (date, Supplier name, address, contact details, invoice addressed to Organization , Quantity, specification, per unit and total price of items, signature and stamp of supplier, should be legible if hand written, translation into English when needed) before procced the payments
Responsible to ensure all procedures has been respected before any payment (PSR, PO, validation stamps, signature of Logistic Department for all purchases, signature of Finance Department for staff and administrative costs… Etc.)
Responsible to prepare vouchers (stick invoices on the voucher, fill the designation, GAP code…Etc.)
Responsible to make sure that all the required supporting documents are attached with the invoice
Responsible to photocopy/scan vouchers and to archive properly the accountancy on a monthly basis
Ensure consistency on allocations (job, task, funding, funding body section code, site)
Make copies of the accountancy sent to NES Cooridntion office
Prepare the monthly closure of the accountancy to send to the NES cooridntion office
Follow the feedback on the accountancy in proviede by NES coorinditon office
In coordination with Field Finance Coordinaotr provide technical support to other departments related to Accountancy and/or budget allocation;
Act as focal point between Field Finacne Coordintor and departments for all issues related to finance and accountancy
In coordination with Field finance Cooridntor prepare the yearly accountancy and finance closure.
Monitor the weekly cash request provided by Logistics department
Operate cash transfers under the supervision of the line manager
Responsible in drawing up a monthly forecast line manager
Responsible to manage the cashbox in the Base in a secure way.
Responsible to give professional advances to all departments following Organization rules (procurement procedure, procedure for committing expenditure, travel policy, validation from budget holder…) with the support of the Line Manager
Responsible to record payments in cashbook on a daily basis.
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Inform and update the Line Manager about any anticipated cash Shortage
Responsible to change money Between different Journals, when needed, and to collect receipts for these operations
Record advance on salaries and Per-diems given to expats on a specific format.
Guarantee security of the cash and confidentiality of information
Monitor the physical check of the cash transfer received from NES coordination office
Act as a focal point with partners for all financial reporting ;
Ensure quality of supporting documents and record expenditures into the finance software according to monthly report
Highlight any need for training/capacity building related to finance in the partner teams
Responsibile of the Monthly advance follow up sheet .
Facilitation & Training on Partners
To follow the disbursements of money to the partners
To train the partners on Organization standard procedures for Finance department
To conduct internal audits of the partners regularly, to ensure that all financial procedures are carried out in line with Organization Guidelines and agreements between the parties.
To check the financial reports (cash books) submitted by the partners and their supportive documentation
Review and follow-up about the missing documentation received from the partners.
Ensure the existent procedures are respected by checking the documentation (bills, Purchase orders etc);
Ensure the respect of Organization purchase procedures by the partners;
Ensure the quality of the purchase and the respect of delivery deadlines;
Control the completion of procurement files by the partners;
Archive all purchase documents, as per procedures.
Implementation of new procedures which could ensure a better control on financial and logistical matters and to improve the effectiveness of the Support department.
Ensure the Partner’s equipment list is up to date.
Translate all the relevant documents in English.
Archive copies of the vouchers and share them with NES Coordination Office
To make sure those Partners documents are in sustainable packing and will remain secure.
Prepare and update Action Plan / Reporting on a monthly basis;
Provide any additional support upon request of Line Manager;
Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.
الجهة المعلنة: Confidential غير معلن
مقر العمل: الرقة
كيفية التقدم للمنصب:
يرجى ارسال السيرة الذاتية على البريد الالكتروني التالي:
مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).
ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.