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مدير مكتب – الطبقة و الرقة – Office Manager

JOB Vacancy Announcement #: (2496)

Job Title: Office Manager

Application deadline: 14.01.2020

Other Information’s:

 

“please note: this advertisement for 2 positions, Office Manager in Raqqa and Office Manager in Tabqa.

يرجى ملاحظة أن هذا الإعلان لشاغرين اثنين: مدير مكتب في الرقة و مدير مكتب في الطبقة”

Job Requirements:        

Essential

  • University degree in a relevant discipline
  • Minimum three years relevant work experience in a similar capacity preferably in NGO sector.
  • Good written and spoken Arabic & English with good communications skills.
  • Personnel management experience.
  • Experience with dealing with local authorized and self-admission
  • Ability to work in a systematic and organized manner.
  • The ability to priorities competing demands.
  • Excellent IT skills, including use of spread sheet and electronic mail.
  • Commitment to humanitarian principles and values
  • Commitment to Concern equal opportunity and gender practices

Desirable

  • Good written and spoken Kurdish
  • Logistics relevant experience

Job Description:

HR and Administration in coordination with HR Coordinator

– Ensure timely payment of bills for rent, telephone, internet, electricity, water.

– Monitor and control the use of the office fixed line telephone.

– Ensure an adequate provision of office supplies, including computer and printer supplies.

– Follow up of the office supplies stock.

– Follow up service agreements and ensure that IT equipment are always functioning.

– Maintain and check administrative filing systems, filling administrative documents and letters.

– Support HR assistant in supervise the cleaning/gardening staff.

– Liaise with local authorities to ensure all legal documentation is completed and submitted accordingly.

– Follow up the recruitment of new staff, advertisement, CVs collection, and arrangement of interview.

– Follow up on the preparation of work contracts for new staff and extend/Amend work contracts when needed.

– Follow up on scanning/filling and keeping updated personal files on Share point for all employees with needed documents.

– Update the base organogram and contract list on monthly basis

Finance in coordination with Finance Manager

– Manage the Finance assistant in day-to-day cash management and ensure cash transactions and management are in line with Concern procedures in coordination with Finance Department in Iraq

– Safe Cash Count on weekly basis

– Oversee finance function to ensure that all spending is in line with Concern financial procedures and

– Donor requirements

– In collaboration with DM, ensure that cash forecast and cash request is submitted on time to ensure timely transfer of funds.

– Oversee Hawala transfers and coordinate with Dohuk office for payroll and medical insurance transfers

Logistics in coordination with Country Logistics Coordinator

Procurement & Logistics

– Manage and process local procurements in accordance with Concern Procurement policy.

– Advertise and distribute RFQ’s for submission to Dohuk as required.

– Convene and facilitate the Purchase committee meetings as necessary.

– Train and induct Purchase Committee members as needed.

– Conduct local market survey for key programme supplies.

– Create and maintain and fair, transparent and accurate Approved Supplier list for the local market

– Support the Logistics Coordinator with Tender procedures as necessary

– Work with suppliers to understand terms and conditions and the code of conduct

– Update and share the SR tracker

Asset Management

– Is responsible to ensure all assets and equipment managed by Concern standard policies

Warehousing

– Ensure that the Warehouse facilities are properly managed and stock records accurately and properly maintained.

– Ensure that the Warehouse is kept clean and tidy with correct stock management procedures being followed

Transport

– Ensure that the contracts for all hire Vehicles and Drivers are maintained accurately and timely.

– Ensure that the transport responsible staff regularly spot check the vehicles for road wordiness and compliance to CWW policy Log sheets, daily vehicle checks, speed limits, seat belts etc).

– Support the transport responsible staff to efficiently manage the usage and allocation of the fleet.

– Ensure timely completion and submission of the monthly transport analysis report.

Security in coordination with District Manager (DM)

– Support the DM in security monitoring and reporting.

– Ensure all staff and especially drivers and passengers are security aware and adhere to guidelines in practice and reporting.

– Participate in Security Focal Group meetings.

– Closely monitor the security situation and regularly inform the SD on any changes.

– Develop and maintain relationships with the relevant local authorities and key stakeholders.

Staff Management in coordination with District Manager (DM)

– Support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organizations and beneficiaries, and be committed to providing a safe working environment. e.g. Programme Participant Protection Policy, Equality, Anti-Fraud Policy and Accountability standards.

– Promote and lead the Logs, Finance and HR team to achieve high standards of transparency and accountability in order to reduce potential for abuse or Fraud

– Promote high standards of performance and service delivery by the systems team to ensure the success of the overall programme in <<base>> /Syria

– Ensure all Concern policies and guidelines are adhered to by staff and local partners in Jurisdiction

Other

– Any other duties as assigned by DM

Advertiser :Concern WW

Duty Station: Raqqa/Tabqa

How to Apply:
Please send your CV to the following email:

 للتقديم يرجى ارسال بريد الكتروني متضمّنا:

– السيرة الذاتية

– ثلاثة مراجع مهنية مع كامل المعلومات (ايميلات –أرقام هواتف –مناصب وظيفية)

– المسمى الوظيفي ومنطقة الوظيفة والرقم التسلسلي CWW/SYR/RAQ/040 بخانة الموضوع

على البريد الالكتروني : syria.jobs@concern.net

Please consider to mention the advert ID (Above) and the job title in the email subject.

 

إعلان وظيفة شاغرة رقم: 2496

المسمى الوظيفي:  مدير مكتب

اخر موعد للتقديم: 14.01.2020

ملاحظات:

متطلبات العمل:

لن يتم قبول أي طلب توظيف لا يتضمّن المسمى الوظيفي ومنطقة الوظيفة والرقم التسلسلي CWW/SYR/RAQ/040 بخانة الموضوع.

¬¬¬¬¬

معايير منظمة كونسيرن في التوظيف:

  • فقط المرشحون المختارون سوف يتم تأكيد استلام طلباتهم.

  • منظمة كونسيرن تعتمد مبدأ تكافؤ الفرص.

  • النساء مشجعات على تقديم طلباتهن.

  • يجب أن يلتزم المرشح الناجح بسياسة حماية المشتركين في البرامج وسياسة مدونة السلوك وتطبيقها بصرامة.

 

الوصف الوظيفي:

الجهة المعلنة: Concern WW

مقر العمل: الرقة\الطبقة 

كيفية التقدم للمنصب:       

يرجى ارسال السيرة الذاتية على البريد الالكتروني التالي:

للتقديم يرجى ارسال بريد الكتروني متضمّنا:

  • السيرة الذاتية

  • ثلاثة مراجع مهنية مع كامل المعلومات (ايميلات –أرقام هواتف –مناصب وظيفية)

  • المسمى الوظيفي ومنطقة الوظيفة والرقم التسلسلي CWW/SYR/RAQ/040 بخانة الموضوع

على البريد الالكتروني :syria.jobs@concern.net

مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي  او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).

ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.

#شبكة شمالسوريا