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Finance/Administration/HR Assistant  مساعد مالي و إداري و موارد بشرية

إعلان وظيفة شاغرة رقم: 2094

المسمى الوظيفي:  Finance/Administration/HR Assistant  مساعد مالي و إداري و موارد بشرية

اخر موعد للتقديم: 31.08.2019

ملاحظات:
سيتم الاتصال بالمرشحين المناسبين فقط.

تقبل السير الذاتية المكتوبة بالانكليزية فقط، مع مراعاة ان يكون نوع الملف اما Word أو PDF.

متطلبات العمل:

  • Familiarity with the humanitarian context affecting Syrian communities;
  • Experience of working for an international humanitarian organisation is desirable;
  • Proficiency in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word, MS Excel and MS Outlook.

Interpersonal, Communication and Coordination Skills:

  • Excellent analytical and communicative skills, a capacity and willingness to show initiative and take both a hands-on and an analytical approach to tasks and problems.
  • Excellent organization and coordination skills and capacity to prioritize, communicate effectively, and meet deadlines
  • Proactive, creative, flexible, and able to cope with a challenging and constantly evolving humanitarian work environment, often under pressure.

Notes:

  • Both male and female candidates are encouraged to apply.

 

الوصف الوظيفي:

  1. Office/Programme Support and Administration
  • Collects all TVET documentation and ensures all is sent to Kobane for additional finance processing and archivation
  • Supports newcomers in orientation and makes sure all HR documents are properly collected and saved in ELO for newly starting staff
  • Administration duties: translation of administrative documentation Arabic to English and vice versa

HR Administration

  • Maintains the HR tools (checklist, folders, server) and keeps them up to date; ensures that National Staff Policy and other important documents are available in relevant language versions
  • Maintains the personnel database and keeps all changes up-to-date
  • Maintains and keeps updated office organigrams
  • Ensures all documents are archived in ELO under the personal folders
  • Issues and keeps updated the ID cards for staff
  • Annual leave, sick leave, and overtime

o After being informed about employees’ absence, immediately makes record of it; at the end of month compares this record with signed attendance sheet. Ensures that overtime approval is properly archived.

  • Attendance sheets

o Collects all office attendance sheets and uploads them to ELO

  • Ensure that staff contact list is updated in monthly basis

Finance Administration

  • Substitutes the Finance Officer during his/her absence with following tasks

o Keep record of all cash transaction in physical Cash Book

o Keep record of all advances and advance clearances / refunds of employees and current advance balance in physical List of Advances confirmed by employees signature for each transaction

o Checking formal correctness of financial documents received, refusing incorrect or incomplete documents

o Provide financial support to the project staff

o Scanning of all cash documentation and its filing

Other

  • Other tasks assigned by employee is Line Manager corresponding to actual needs of Country Programme, and projects.
  • Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager.

Understand and adhere to the mission’s National Staff Handbook, PIN Code of Conduct, PIN Key Policies and relevant guidelines

 

الجهة المعلنة: Confidential غير معلن

مقر العمل: الرقة 

كيفية التقدم للمنصب:

يرجى ارسال السيرة الذاتية عبر الرابط التالي:

https://airtable.com/shrKeir05Ppr2B65g

مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي  او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).

ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.

#شبكة _شمال_سوريا