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مساعد إداري و مالي

JOB Vacancy Announcement #: 665

Job Title: Admin/Finance Assistant

Application deadline: 02.06.2018

Other Information’s:

Nothing To mention

Job Requirements:        

Education and Training

 A university degree in accounting or equivalent or a combination of experience and education working in this sector.

Experience

 At least 2 years of working experience in related area

 Past work with international donor funded programs preferred.

 Knowledge of accepted accounting practices and principles

 Previous experience in financial reporting, financial data analysis or auditing is preferred.

Technical skills

 High analytical and reporting skills.

 Ability to solve problems in the field with suppliers

 Good command of spoken and written English.

 Excellent command of excel and other database applications.

 Computer/word processing and standard office software skills.

Job Description:

Finance/Admin Assistant will assist in financial implementation of projects activities, and to provide support to all employees in order to ensure the efficient operation of office, Finance/Admin Assistant is based in Derik and reports to the Admin /Finance Officer.

The Admin/ Finance Assistant is responsible for the following:

 Cash Management: Act as a custodian for the petty cash and cashbook, make and record all payments out of petty cash, recording all program advances issued and returned.

 Prepare and record all payments from the local bank accounts, organize bank transfer for the payments.

 Prepare vouchers for Finance Officer revision (disbursement, receipt and general journal vouchers) for expenditures and ensure that expenses are reasonable, allowable and allocable to the project.

 Follow up all necessary approvals (Program Managers, Country Representative etc.) before payments.

 Provide assistance to staff on processes and documents for: travel, advance, expense claims, document retrieval, etc.

 Review all documents submitted for payment to ensure proper procedures have been followed.

 Scan and photocopy all financial documents on monthly basis, ensure original hardcopies and softcopies are kept safely.

2

 Update tracking sheets as requested by the Finance Officer.

 Assist with end of year preparation and procedures.

 Receive copies of the office properties purchasing and keep it in a separate file for each program

 Any other assignment by the supervisor.

 Ensure the smooth running of the utilities, phone, internet, office furniture, equipment, and supplies by making sure bills are paid on time.

 Receive incoming calls and make outgoing calls according to needs.

 File administrative documents according to procedures.

 Arrange for the transport needs of visitors and their accommodation.

 Arrange travel requirements through travel agency.

 Assist in organizing meetings/ trainings.

 Other duties as identified and assigned by the management.

Advertiser :CHF

Duty Station: Derik

How to Apply:
Please send your CV considering to put the job title as email subject to the following email:

 intcso2017@gmail.com

إعلان وظيفة شاغرة رقم: 665

المسمى الوظيفي:  مساعد إداري او مالي

اخر موعد للتقديم: 02.06.2018

ملاحظات:
لا يوجد شيء لذكره

متطلبات العمل:

Education and Training

 A university degree in accounting or equivalent or a combination of experience and education working in this sector.

Experience

 At least 2 years of working experience in related area

 Past work with international donor funded programs preferred.

 Knowledge of accepted accounting practices and principles

 Previous experience in financial reporting, financial data analysis or auditing is preferred.

Technical skills

 High analytical and reporting skills.

 Ability to solve problems in the field with suppliers

 Good command of spoken and written English.

 Excellent command of excel and other database applications.

 Computer/word processing and standard office software skills.

الوصف الوظيفي:

Finance/Admin Assistant will assist in financial implementation of projects activities, and to provide support to all employees in order to ensure the efficient operation of office, Finance/Admin Assistant is based in Derik and reports to the Admin /Finance Officer.

The Admin/ Finance Assistant is responsible for the following:

 Cash Management: Act as a custodian for the petty cash and cashbook, make and record all payments out of petty cash, recording all program advances issued and returned.

 Prepare and record all payments from the local bank accounts, organize bank transfer for the payments.

 Prepare vouchers for Finance Officer revision (disbursement, receipt and general journal vouchers) for expenditures and ensure that expenses are reasonable, allowable and allocable to the project.

 Follow up all necessary approvals (Program Managers, Country Representative etc.) before payments.

 Provide assistance to staff on processes and documents for: travel, advance, expense claims, document retrieval, etc.

 Review all documents submitted for payment to ensure proper procedures have been followed.

 Scan and photocopy all financial documents on monthly basis, ensure original hardcopies and softcopies are kept safely.

2

 Update tracking sheets as requested by the Finance Officer.

 Assist with end of year preparation and procedures.

 Receive copies of the office properties purchasing and keep it in a separate file for each program

 Any other assignment by the supervisor.

 Ensure the smooth running of the utilities, phone, internet, office furniture, equipment, and supplies by making sure bills are paid on time.

 Receive incoming calls and make outgoing calls according to needs.

 File administrative documents according to procedures.

 Arrange for the transport needs of visitors and their accommodation.

 Arrange travel requirements through travel agency.

 Assist in organizing meetings/ trainings.

 Other duties as identified and assigned by the management.

الجهة المعلنة: CHF

مقر العمل: Derik 

كيفية التقدم للمنصب:

يرجى ارسال السيرة الذاتية على البريد الالكتروني التالي مع ضروة وضع اسم المسمى الوظيفي في عنوان الرسالة (خانة الموضوع):
intcso2017@gmail.com
ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.

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