JOB Vacancy Announcement #: (1844)
Job Title: Finance Coordinator
Application deadline: 28.04.2019
Only shortlisted candidates will be contacted.
CVs should be in English Language and in Word or PDF format.
- At least 3-5 years Finance experience
- University degree on accounting, economic studies or any relevant filed. AnyFinance previous training will be an asset.
- Demonstrated experience in implementing Finance policies, procedures and systems.
- Excellent command of spoken and written English and Arabic.
- Demonstrated excellent computer literacy (Excel, word, internet).
- Ability to prioritize and deal with competing demands.
- Excellent organizational, interpersonal and communication skills.
- This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
- A team builder with excellent people skills; culturally sensitive.
Oversight of compliance procedures and accountability,
Ensure proper compliance principles are followed.
Ensure project allocation are accurate.
Ensure that all financial procedures are in line with RI policies and financial manual.
Prepare for monthly closings
Preparing monthly financial reports, prepare JVs for closing.
Booking of NES project expenses in Netsuite
Maintain monthly BVAs and projections
Prepare monthly NES donor reports for DFM/ WoS finance review.
Obtain required documents from Syria office regarding cash counts, working cash advance settlement and prepare JVs for approval
Support DFM in following up budget vs actual reports reviews with responsible department heads.
Closely coordinate with Program & Operations Dep’t on payments to be made to Health Facilities and sub-offices inside Syria,
Ensure meeting deadline for accruing facility expenses. Prepare/Review Journal Vouchers and GL summaries.
Cooperate with program department on payment data submission.
Follow up Finance Officer/Assistant to finalize review and verify Program and HR data.
Review backup documents and record advance in register and send reminder calendar to recipient to settle the advance tracker is up-to-date.
Track advances to Health Facilities and sub-offices
Coordinate with WoS office to facilitate transfer of funds to Health Facilities,
Prepare/Verify payment orders in coordination with Regional office and cash facilitator
Track status of funds transfer from head office and receipt by Health Facilities and Syria Office
Update program and DFM on status of funds delivery
Review and Processing of Payment Orders to Syria office, health facilities and vendors.
Ensure Monthly Payment Order is accurate and all back up support documents are reviewed
Accrue payment order and reconcile as per reviewed support backup documentation
Ensure Monthly Payment Order is processed on time
Prepare paperwork for monthly payment clearances, reconcile with HQ monthly.
Keep remote location payment orders tracker up to date, act in case of any delay in payments.
Monitoring assessment of Health Facilities based on Finance Monitor Reports.
Track work plans for Finance monitors in a close coordination with Senior Finance Officer inside Syria, give regular updates to DFM for finance monitor findings.
Ensure each health facility is assigned to a Finance Monitor in cooperation with Senior Finance Officer inside Syria.
Get regular feedback for monitors work from Senior Finance Officer inside Syria and share significant findings with DFM.
Work closely with Finance Monitors on audit and provide needful support
Keep track of all monitoring visits done by Finance Monitors
Assist DFM in external audits of the NES projects
Supervise Finance Assistants/Officers based in Amuda and field offices, build capacity of Finance Assistant/officers on review of financial documents of Health facilities (HFs), and processing of Payment Orders for HFs
Prepare monthly JVs
Book JVs and other entries into NetSuite properly
Make booking of JVs when needed.
Duty Station: Amouda
How to Apply:
Please send your CV to the following email:
Please consider to mention the advert ID (Above) and the job title in the email subject.