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مسؤول مشتريات Procurement Officer

JOB Vacancy Announcement #: 649

Job Title: Procurement Officer

Application deadline: 04.06.2018

Other Information’s:

Nothing To mention

Job Requirements:       

Qualifications / Technical Skills:

  • Fluency in English and Arabic – both written and verbal;
  • Knowledge of Kurdish is advantageous; or related fields;
  • Familiarity with the humanitarian context affecting Syrian communities;
  • Experience of working for an international humanitarian organisation is desirable;
  • Proficiency in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word, MS Excel and MS Outlook.

Interpersonal, Communication and Coordination Skills:

  • Excellent analytical and communicative skills, a capacity and willingness to show initiative and take both a hands-on and an analytical approach to tasks and problems.
  • Excellent organization and coordination skills and capacity to prioritize, communicate effectively, and meet deadlines
  • Proactive, creative, flexible, and able to cope with a challenging and constantly evolving humanitarian work environment, often under pressure.

Job Description:

 To follow People In Need standard procurement practices and keeping records to fulfil audit trail standard.

 Conduct day-to-day procurement tasks, including but not limited to, review of the procurement plan, ensuring updated of price list, supplier database, prequalified vendor list are in place, documentation is correctly completed and filed etc.

 To ensure RFIs and RFQs are prepared with accurate information that can lead to accountable and fair competition among suppliers.

 To conduct tender process according to the PIN procurement standard.

 To liaise with programme managers and give advice about best ways to procure goods ensuring quality control and conformity with required specifications.

 Through procurement of goods, services, and works ensure support to programs delivery is of optimum level. Ensure necessary authorization / approvals are always obtained and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner.

 Draft the contract of purchase by paying attention to key clauses of the contract, context of contract, and value calculation to ensure its readiness for review and signing.

 Coordinate with suppliers, requester, warehouse staff, and logistics partnership to ensure receipt of supplies are arranged in advance and that necessary preparation is carry out for quantity and quality verifications.

 Keep track on deadline of delivery stipulated in each Contract/PO and that necessary reminder sent out to suppliers if the deadline is approaching. Apply penalty clause of the contract unless force majeure clause is applied.

 Keep track on payment process and communicate as necessary with finance department and suppliers regarding payment progress.

 Support Procurement focal person to monitor implementation of procurement plans and act proactively to ensure program teams submit their procurement requests on timely manner as advised by the procurement plans.

 Review newly submitted Purchase Requests (PRs) to ensure information provided are correct and expected date of delivery is achievable considering all workloads. Provide feedback to requesters on how to prepare PRs in correct ways or if some revisions in the PR is required.

 Provide technical support on procurement management to People in Need partners whenever requested.

 Taking additional responsibilities or other tasks as assigned by line manager or higher supervisors.

Advertiser :PIN

Duty Station: Kobane

How to Apply:
Please send your CV considering to put the job title as email subject to the following email:

 nes.hr@peopleinneed.cz

 

إعلان وظيفة شاغرة رقم: 649

المسمى الوظيفي:  Procurment Officer

اخر موعد للتقديم: 04.06.2018

ملاحظات:
Nothing To mention

متطلبات العمل:

Qualifications / Technical Skills:

  • Fluency in English and Arabic – both written and verbal;
  • Knowledge of Kurdish is advantageous; or related fields;
  • Familiarity with the humanitarian context affecting Syrian communities;
  • Experience of working for an international humanitarian organisation is desirable;
  • Proficiency in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word, MS Excel and MS Outlook.

Interpersonal, Communication and Coordination Skills:

  • Excellent analytical and communicative skills, a capacity and willingness to show initiative and take both a hands-on and an analytical approach to tasks and problems.
  • Excellent organization and coordination skills and capacity to prioritize, communicate effectively, and meet deadlines
  • Proactive, creative, flexible, and able to cope with a challenging and constantly evolving humanitarian work environment, often under pressure.

 

الوصف الوظيفي:

 To follow People In Need standard procurement practices and keeping records to fulfil audit trail standard.

 Conduct day-to-day procurement tasks, including but not limited to, review of the procurement plan, ensuring updated of price list, supplier database, prequalified vendor list are in place, documentation is correctly completed and filed etc.

 To ensure RFIs and RFQs are prepared with accurate information that can lead to accountable and fair competition among suppliers.

 To conduct tender process according to the PIN procurement standard.

 To liaise with programme managers and give advice about best ways to procure goods ensuring quality control and conformity with required specifications.

 Through procurement of goods, services, and works ensure support to programs delivery is of optimum level. Ensure necessary authorization / approvals are always obtained and execute the purchase and delivery of appropriate supplies in a timely and cost effective manner.

 Draft the contract of purchase by paying attention to key clauses of the contract, context of contract, and value calculation to ensure its readiness for review and signing.

 Coordinate with suppliers, requester, warehouse staff, and logistics partnership to ensure receipt of supplies are arranged in advance and that necessary preparation is carry out for quantity and quality verifications.

 Keep track on deadline of delivery stipulated in each Contract/PO and that necessary reminder sent out to suppliers if the deadline is approaching. Apply penalty clause of the contract unless force majeure clause is applied.

 Keep track on payment process and communicate as necessary with finance department and suppliers regarding payment progress.

 Support Procurement focal person to monitor implementation of procurement plans and act proactively to ensure program teams submit their procurement requests on timely manner as advised by the procurement plans.

 Review newly submitted Purchase Requests (PRs) to ensure information provided are correct and expected date of delivery is achievable considering all workloads. Provide feedback to requesters on how to prepare PRs in correct ways or if some revisions in the PR is required.

 Provide technical support on procurement management to People in Need partners whenever requested.

 Taking additional responsibilities or other tasks as assigned by line manager or higher supervisors.

 

الجهة المعلنة: PIN

مقر العمل: Kobane 

كيفية التقدم للمنصب:

يرجى ارسال السيرة الذاتية على البريد الالكتروني التالي مع ضروة وضع اسم المسمى الوظيفي في عنوان الرسالة (خانة الموضوع):
nes.hr@peopleinneed.cz
ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.

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