JOB Vacancy Announcement #: (1514)
Job Title: Finance Officer
Application deadline: 25.12.2018
Only shortlisted candidates will be contacted.
Due to the urgency of situation the position could be closed before the deadline.
To be successful in this role you must have:
• Accounting or finance degree.
• Diploma of economic.
• One year experience in Finance.
• Computer and IT skills (spread sheets).
• English, and Arabic fluency in both writing and speaking is compulsory.
• Ability to move in R0j Ava.
• NGO experience an asset.
• Local languages is an asset.
• Knowledge of accounting software.
• Team player.
The organization will offer the successful applicant a Six months contract, renewable dependent on both funding and performance.
You must be available to start as soon as possible and be willing and able to work in Amuda Office
Salary and conditions will be according to the salary grid. Minimum 927 USD/month + (allowances).
1. FINANCE AND ACCOUNTANCY
Ensure the quality of the invoices and respect financial procedures/guidelines before payments
If necessary translate to English the invoices and all necessary documents.
Record the expenditures in FS Journals / Navision with the information provided in TAFF, PSR, Training form etc
Ensure consistency on allocations (job, task, funding, funding body section code, site)
Make the scan of the accountancy for sending to the NES Hub Coordination;
Prepare the monthly closure of the accountancy to send to the Hub coordination
Receive, control, correct and consolidate on a monthly basis the accountancy sent by the Finance Department of each base;
Provide each base with a comprehensive feedback on the accountancy in order to explain the correction done, and to identify rooms for improvement;
In coordination with the Admin Coordinator, send the compilation to Amman and provide with additional information if necessary;
Receive the comments, dispatch to each base and make a final control before sending back to Amman;
In coordination with the Admin Coordinator, provide technical support to each base for all issues faced on Navision and all questions related to Accountancy and/or budget allocation;
Act as focal point between Amman and bases for all issues related to Accountancy, and make sure communication is fluid without any loss of information;
Ensure support to Finance Department of each base in the implementation of accounting SOP’s with the organization Hosting Mission;
In coordination with the Admin Coordinator, supervise the yearly closing process;
Responsible of the cashbox;
Realize all payments in cash in the respect of the organization procedures, and manage advance with Logistics Department;
Limit cash flow shortage by anticipating cash and money change needs
Act as a focal point with partners for all financial reporting ;
Ensure quality of supporting documents and record expenditures into FS Journals / Navision according to monthly report
Highlight any need for training/capacity building related to finance in the partner teams
Prepare the Gabarit with all information necessary (budget allocation, payment reference…), send it to Admin & Finance Manager for authentication and then to accounts Assistant for realize the import in Navision;
Facilitation & Training on Partners
To follow the disbursements of money to the partners
To train the partners on the organization standard procedures for Finance, HR & logistics.
To conduct internal audits of the partners regularly, to ensure that all HR, financial and logistical procedures are carried out in line with the organization Guidelines and agreements between the parties.
To check the financial reports (cash books) submitted by the partners and their supportive documentation
Review and follow-up about the missing documentation received from the partners.
Ensure the existent procedures are respected by checking the documentation (bills, Purchase orders etc);
Ensure the respect of the organization purchase procedures by the partners;
Ensure the quality of the purchase and the respect of delivery deadlines;
Control the completion of procurement files by the partners;
Archive all purchase documents, as per procedures.
Implementation of new procedures which could ensure a better control on financial and logistical matters and to improve the effectiveness of the Support department.
Ensure the Partner’s equipment list is up to date.
Ensure the documentation for each equipment is well created and followed: equipment ID card, warranty document if existing, certificates… and that all documentation is centralized in the equipment box file
Translate all the relevant documents in English.
Scan and archive copies of the vouchers in the site and share them with the Coordination Office.
To make sure those Partners documents are in sustainable packing and will remain secure.
Prepare and update Action Plan / Reporting on a monthly basis;
Provide any additional support upon request of Line Manager;
Advertiser :Confidential غير معلن
Duty Station: Amuda
Please send your CV to the following email:
Please consider to mention the advert ID (Above) and the job title in the email subject.