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Admin Assistant

إعلان وظيفة شاغرة رقم: 1432

المسمى الوظيفي:  Admin Assistant

Duty Station

اخر موعد للتقديم: 15.12.2018

ملاحظات:
سيتم الاتصال بالمرشحين المناسبين فقط

متطلبات العمل:

Required Qualifications:

 English, and Arabic fluency in both writing and speaking is compulsory.

 Administration (Finance and HR) experience for 6 months.

 NGOs or association experience for 6 months.

 Computer skills (Word, Excel, Power point).

 Very good communication skills.

We offer

The organization will offer the successful applicant a Six months contract, renewable dependent on both funding and performance.

You must be available to start work from January 2019 and be willing and able to work in Amuda Office

Salary and conditions will be according to the salary grid. Minimum 791 USD/month + (allowances).

الوصف الوظيفي:

FINANCE

  1. FINANCE AND ACCOUNTANCY

Accountancy

 Ensure the quality of the invoices and respect financial procedures/guidelines before payments

 If necessary translate to English the invoices and all necessary documents.

 Record the expenditures in FS Journals / Navision with the information provided in TAFF, PSR, Training form etc.

 Ensure consistency on allocations (job, task, funding, funding body section code, site)

 Make the scan of the accountancy for sending to the NES Hub Coordination;

 Prepare the monthly closure of the accountancy with the Admin Manager to send to the Hub coordination

Cash-flow management

 Responsible of the cashbox;

 Realize all payments in cash in the respect of the organisation procedures, and manage advance with Logistics Department;

 Limit cash flow shortage by anticipating cash and money change needs

Partner management

 Act as a focal point with partners for all financial reporting ;

 Ensure quality of supporting documents and record expenditures into FS Journals / Navision according to monthly report

 Highlight any need for training/capacity building related to finance in the partner teams

  1. REPORTING

 Prepare and update Action Plan / Reporting on a monthly basis;

 Provide any additional support upon request of Line Manager;

HUMAN RESOURCES

 Ensure that all the jobs announcements are well translated and published.

 Provide support in the recruitment process: collect the CVs, contact the selected persons for tests and / or interviews, observe written tests and make sure logistic arrangements are in place (book the room, print the tests, and provide computers when needed…);

 Responsible for the filing (HR Request, applications, tests);

 Collect, copying, scanning, filling and filing all documents of the newly recruited staff (ID, Certificates, Personal photo, Employee data sheet, the organisation policies …etc.)

 Support the HR Officer in the filling and archiving of the personal folder of national employees (Attendance sheet, Leave request, appraisal, contract … etc.).

 Prepare the Employee ID cards

الجهة المعلنة: Confidential غير معلن

مقر العمل: عامودا 

كيفية التقدم للمنصب:

يرجى ارسال السيرة الذاتية على البريد الالكتروني التالي:

northeast.humanitarian.ngo@gmail.com

مع ضروة وضع رقم الإعلان أعلاه و المسمى الوظيفي  او عنوان الشاغر في عنوان الرسالة (خانة الموضوع).

ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.

#شبكة _شمال_سوريا