Logistics / Procurement Manager
JOB Vacancy Announcement #: (1312)
Job Title: Logistics / Procurement Manager
Application deadline: 17.11.2018
Only shortlisted candidates will be contacted.
Knowledge, Skills, Abilities:
Strong organizational and team working skills
Good cultural awareness and sensitivity
Ability to work under pressure
Strong commitment to CHF’s vision and values
Bachelor’s degree in business administration, business management, supply chain and logistics management, contract management and procurement with 3 to 5 years of experience.
Preferred professional qualification in procurement, operations, or logistics management.
Minimum of 3 years’ experience managing logistics and procurement.
Working knowledge of international funding agencies procurement procedures, and preferred strong knowledge of USAID rules and regulations.
Familiarity with commodity management tracking systems
Demonstrated ability to work with limited supervision
Native Kurdish or Arabic with a good working knowledge of the other language. Excellent command of English, both written and spoken is essential.
The LPM is responsible for the following duties under his/her scope:
Lead in the implementation and maintenance of contextualized procurement, purchasing, and logistics adherence to standard operating procedures in order to attain operational excellence in NES and Iraq;
In liaison with other departments during procurement & logistics execution, he/she will facilitate and coordinate an overall, synchronized projects’ supplies annual procurement plan, thereby minimizing ad-hoc procurements, and supporting projects’ to better manage planned procurements.
Confer with relevant technical experts to confirm that specifications are accurate and complete, samples provided where necessary, and deliverables are complete and correct in accordance with contract terms, and fit-for-function;
Coordinate sourcing strategies and develop a thorough and a full open process with a comprehensive supplier base for the supply of goods and services, constantly researching to ensure a reliable and competitive vendor base;
Negotiate supplier terms and conditions for the supply of goods & services, ensuring the optimal combination of cost, quality and delivery/lead time for the organization;
Prepare as needed, supervise and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, accuracy and completeness of procurement supporting documents;
Generate and disseminate complete, accurate and relevant weekly operations updated, and monthly procurement reports on user friendly, standardized templates to support project management decision making;
Coordinate with the Administration and Finance Manager/team for office assets, coordinating their purchasing based on assessed needs, systematic tagging, insurance (and related claims processes), annual documented physical verification and disposal at close out per project specific disposal provisions;
Facilitate procurement audits and internal compliance reviews as requested;
Work closely with the Finance team to ensure execution of payment terms outlined in the purchase orders and contracts. S/he will be responsible for follow through on all procurement & acquisition contractual obligations. In coordination with activity managers, s/he reviews and approves invoices prior to forwarding them to finance for payment processing, resolves any problems that arise, performs post contract evaluations ensuring accuracy and integrity of data;
Documentation and Payment Processing- under the guidance of Senior Finance Officer and coordination with technical team leads, the LPM Manager will work with relevant team members to ensure adequate documentation is secured in support of various project events and such supporting documentation is submitted to the finance office to facilitate timely payment processing;
Implement accountable and functional in-bound and out-bound logistics and warehousing systems and procedures as per Logistics SOPs
Identification of logistic needs and establishment of logistics structures, functions and systems in Derik Office and other field locations if/when required.
Oversee all matters logistics relating to vehicle transport and fuel management, to ensure that vehicles are insured (as needed), managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicle equipment (tools, communications, etc.) are complete and serviceable; and that usage of fuel is correctly managed, logged and recorded.
Oversee and strengthen cross border operation’s procedures and policies as necessary for the effective management of the supply chain.
Oversee production of the Logistics Report annexes and forward monthly to NES Director and Operations Director
Responsible for appropriate logistical support, being provided to all field-offices in NE Syria.
Maintain flexibility to take on added responsibility as and when needed, as per supervisors’ request.
Advertiser :Confidential غير معلن
Duty Station: Derek
How to Apply:
Please send your CV to the following email:
Please consider to mention the advert ID (Above) and the job title in the email subject.