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HR / Recruitment Officer مسؤول توظيف

JOB Vacancy Announcement #: 596

Job Title: HR / RECRUITMENT OFFICER

Application deadline: 19.05.2018

Other Information’s:

We are an equal opportunity employer and strongly encourage women and persons with disability to apply.

Job Requirements:

REQUIREMENTS

Professional Competencies Required:

– University degree in Human Resources or related field.

– Previous experience as an HR Officer, staff assistant or relevant human resources/administrative position.

– Previous working experience with an INGO would be considered a strong asset.

– Good knowledge of recruitment process and Syrian Labour laws

– Good experience in using databases, spreadsheets, word processing.

– Effective oral and written communication skills in English and Arabic are required

– Knowledge of Kurdish would be considered a strong asset.

Personal Competencies Required:

– Organisational skills, Autonomy, Reactivity / Flexibility, Ability to deal with priorities.

– Strong capacity to coordinate with other departments.

– Be able to work accurately, with good attention to detail.

– Patient, tactful, diplomatic and approachable.

– Be able to work as part of a team.

Job Description:

Recruitment

 Centralize all HR requests and ensure that they are validated by the right persons

 Before any recruitment, ensure validation for admin coordinator (need and budget)

 Upon reception of the HR request, establish with the HoD a schedule for the implementation of the recruitment process

 Follow vacancy positions according to HR requests

 Advertise positions with respect of the organization formats and Job description’s requirements, location of announcement (internet, newspaper, public places…) must be adapted to the profile expected

 Ensure that the selection process is respected: centralize CV sent by mail and file them according to the positions opened

 Longlist the received application following the skills required by the position (instructions given by the Head of Department)

 Send the long-listing to person in charge of the recruitment for shortlisting and final selection

 Schedule and organize tests.

 Schedule interviews according to availabilities of interviewee and interviewers; ensure that minimum two (2) interviewers are presents to the interview (1 from support – HR -, 1 from project side to check technical aspects)

 Ensure good sequence of interview and tests (questions, interview sheet, applicant feels good, positions and package is well explained …)

 Animate the decision committee and support the team with relevant point of view to ensure the best recruitment

 Communicate and explain the decision to the Admin coordinator for validation

 Check references of the final candidate before sending the job offer.

 Send job offer to applicants after validation

 After acceptation, provide the selected candidate with the list of administrative document needed to prepare their contracts and administrative file, and send contract request to Admin Officer with informing line management

  1. Staff follow-up

 Ensure relevant follow-up of each key staff and anticipate resignations or any other kind of problem

 Give answers to employees wondering about the organization policy, salary package, etc. and inform line management about any major issue

 Keep updated each employee file, still in contract with the organization and leavers (CV, diploma, contract, amendment, working certificate, resignation, disciplinary measures, appraisal, references, internal rules signed, and any other relevant documents…)

Page 2 of 3

 In collaboration with Admin Officer, have a good knowledge about contract expirations in order to anticipate each renewal of contract or to inform the employee on time

 Ensure good relationships with bases/ field offices and that all information are properly disseminated;

  1. General

 Promote recruitment of person with disabilities and females as much as possible

 Ensure regular field visits to conduct interviews and train the organization employees concerned to HR procedures

 Ensure regular long-listing for every field of activities in order to have a permanent CV database and respond to any urgent and unexpected need

 Be a strong interlocutor to the Admin coordinator regarding Syrian rules and labour laws.

 Ensure that the Recruitment process is respected (HR Request, JD, Vacancy Announcement, interview, test …etc.);

 Make suggestions for improvement of recruitment processes in order to ensure their fairness and efficiency

 Update the Recruitment File and Update the CV database;

 Ensure that the induction briefing has planned for the new employees;

 Ensure that all new employees attend the Induction day;

Advertiser :Confidential غير معلن

Duty Station: Amuda

How to Apply:
Please send your CV considering to put the job title as email subject to the following email:

 northeast.humanitarian.ngo@gmail.com

 

إعلان وظيفة شاغرة رقم: 596

المسمى الوظيفي:  HR / RECRUITMENT OFFICER

اخر موعد للتقديم: 19.05.2018

ملاحظات:
We are an equal opportunity employer and strongly encourage women and persons with disability to apply.

متطلبات العمل:

REQUIREMENTS

Professional Competencies Required:

– University degree in Human Resources or related field.

– Previous experience as an HR Officer, staff assistant or relevant human resources/administrative position.

– Previous working experience with an INGO would be considered a strong asset.

– Good knowledge of recruitment process and Syrian Labour laws

– Good experience in using databases, spreadsheets, word processing.

– Effective oral and written communication skills in English and Arabic are required

– Knowledge of Kurdish would be considered a strong asset.

Personal Competencies Required:

– Organisational skills, Autonomy, Reactivity / Flexibility, Ability to deal with priorities.

– Strong capacity to coordinate with other departments.

– Be able to work accurately, with good attention to detail.

– Patient, tactful, diplomatic and approachable.

– Be able to work as part of a team.

الوصف الوظيفي:

Recruitment

 Centralize all HR requests and ensure that they are validated by the right persons

 Before any recruitment, ensure validation for admin coordinator (need and budget)

 Upon reception of the HR request, establish with the HoD a schedule for the implementation of the recruitment process

 Follow vacancy positions according to HR requests

 Advertise positions with respect of the organization formats and Job description’s requirements, location of announcement (internet, newspaper, public places…) must be adapted to the profile expected

 Ensure that the selection process is respected: centralize CV sent by mail and file them according to the positions opened

 Longlist the received application following the skills required by the position (instructions given by the Head of Department)

 Send the long-listing to person in charge of the recruitment for shortlisting and final selection

 Schedule and organize tests.

 Schedule interviews according to availabilities of interviewee and interviewers; ensure that minimum two (2) interviewers are presents to the interview (1 from support – HR -, 1 from project side to check technical aspects)

 Ensure good sequence of interview and tests (questions, interview sheet, applicant feels good, positions and package is well explained …)

 Animate the decision committee and support the team with relevant point of view to ensure the best recruitment

 Communicate and explain the decision to the Admin coordinator for validation

 Check references of the final candidate before sending the job offer.

 Send job offer to applicants after validation

 After acceptation, provide the selected candidate with the list of administrative document needed to prepare their contracts and administrative file, and send contract request to Admin Officer with informing line management

  1. Staff follow-up

 Ensure relevant follow-up of each key staff and anticipate resignations or any other kind of problem

 Give answers to employees wondering about the organization policy, salary package, etc. and inform line management about any major issue

 Keep updated each employee file, still in contract with the organization and leavers (CV, diploma, contract, amendment, working certificate, resignation, disciplinary measures, appraisal, references, internal rules signed, and any other relevant documents…)

Page 2 of 3

 In collaboration with Admin Officer, have a good knowledge about contract expirations in order to anticipate each renewal of contract or to inform the employee on time

 Ensure good relationships with bases/ field offices and that all information are properly disseminated;

  1. General

 Promote recruitment of person with disabilities and females as much as possible

 Ensure regular field visits to conduct interviews and train the organization employees concerned to HR procedures

 Ensure regular long-listing for every field of activities in order to have a permanent CV database and respond to any urgent and unexpected need

 Be a strong interlocutor to the Admin coordinator regarding Syrian rules and labour laws.

 Ensure that the Recruitment process is respected (HR Request, JD, Vacancy Announcement, interview, test …etc.);

 Make suggestions for improvement of recruitment processes in order to ensure their fairness and efficiency

 Update the Recruitment File and Update the CV database;

 Ensure that the induction briefing has planned for the new employees;

 Ensure that all new employees attend the Induction day;

الجهة المعلنة: Confidential غير معلن

مقر العمل: Amuda 

كيفية التقدم للمنصب:

يرجى ارسال السيرة الذاتية على البريد الالكتروني التالي مع ضروة وضع اسم المسمى الوظيفي في عنوان الرسالة (خانة الموضوع):
northeast.humanitarian.ngo@gmail.com
ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.

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