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Logistic Base Officer

JOB Vacancy Announcement #: (1151)

Job Title: Logistic Base Officer

Application deadline: 13.10.2018

Other Information’s:

Nothing To mention

Job Requirements:        

To be successful in this role you must have:

Required Qualifications:

  • University Diploma in relevant field.
  • Previous experience in Logistics at least 6 months.
  • Computer literate, proficiency in use of Excel, word and Outlook.
  • Fluency Arabic and English.

Desired Qualifications:

  • Knowledge of Kurdish is a strong asset.
  • Previous experience in NGOs is an asset.
  • Technical background.

Job Description:

  1. LOGISTICS
  2. Premises (Office / Guesthouses and Warehouses management):
  • Ensures that all the premises (including Hassakeh base properties stock) are in technical good condition;
  • Ensure a proper follow-up of lease agreement (contract renewal, payments and other details).
  • Ensure to update and complete CFU (Contract follow up)
  • Ensure to send weekly CFU to line manager, Field Log CO and HUB NES Supply Team
  • Prepare and follow the payments of running-costs.
  • Identify and follow-up maintenance needs (implementation, payments);
  • Act as a focal point and manager for the Cleaners, Head Guard and Handyman (collect and solve needs or issues).
  • Act as focal point for permanent expatriates concerning all needs or issues about GH;
  • Ensure all the fixtures and necessary arrangements are done for all the premises;
  • Ensure a proper follow up of all generators (log books, maintenance, and diesel consumption, working hours)
  • Any other duties related to management of premises requested by line manager
  • Link closely with Fleet & Liaison Officer for visitors/guest/staff from NES bases accommodations.
  1. Equipment Management
  • Ensure regular follow-up for inventory, furniture;
  • Prepare and update lending certificate each time it’s necessary;
  • Ensure proper follow-up of equipment (codes, guarantee, life span, maintenance, replacement planning…);
  • Keep updated the EFU and send to line manager, IT Officer NES HUB and Field Log Co on a weekly basis;
  • Ensure the security of the premises;
  • Responsible for tagging the equipment of Hassakeh base according to the organization Equipment management policies and procedures, ensuring the Proper follow-up of equipment (codes, guarantee, life span, maintenance, replacement planning…).
  • Responsible for the ordinary and extraordinary technical maintenance of the generators
  • Ensure the safety and security of the equipment in stock
  • Prepare phones and laptop for new Hassakeh Base staffs arrivals
  1. IT
  • Identify and follow the needs of maintenance, contact IT Officer NES HUB or service provider if necessary;
  • Ensure that the means of communication are in good shape and condition and working accordingly.
  • Responsible for the uninterruptible internet connection.
  • Report to line manager on any changes in the ICT structures / systems in the fields of the organization activities and seek for solutions/support.
  • Provide technical assistance upon request.
  • Link closely with IT Officer NES HUB for IT maintenance, security, tagging and IT equipment follow up

D.GUARD MANAGEMENT

  • Manage HR follow up of guards team (with direct supervision of Head Guard)
  • Ensure to provide monthly planning to guards.
  • Ensure that guards are performing their duties.
  • Ensure to provide all needed equipment to guard houses ( torch lights, batteries)

E.HOUSEKEEPER MANAGEMENT

  • Manage HR follow up of housekeepers’ team
  • Ensure to provide monthly planning to housekeeper
  • Ensure that housekeepers are performing their duties

F.HANDYMAN MANAGEMENT

  • Manage HR follow up of handyman
  • Ensure to provide regular planning to handyman
  • Ensure that handyman is performing their duties
  1. STOCK MANAGEMENT
  • Ensure a good management of the stock, stationeries and welfare. (Reception of the local freight at office, Check-up and classification of all delivery notes…etc.)
  • Make sure the storage management documents are compliant with the organization procedures (when it is the case): Bin cards, stock items request, stock cards, Delivery Notes.
  • Compile the weekly inventories from the base
  • Works in collaboration Senior supply chain regarding stock movements and stock follow up and documentation for Hassakeh Base
  • Manage Hassakeh stock and make sure that all documents are present and well filled and filed.
  • Ensure that Stock follow up (SFU) is daily updated, as well as all documents (Bin card, Stock Card,)
  • Ensure to send weekly SFU to line manager and Field log co and NES HUB supply team
  • Ensure that Amuda stocks are clean and well organized.
  • Ensure to select the proper vehicle according to volume and vehicle condition.
  • Ensure to select appropriate and good number of daily workers according to the activity
  1. ACCOMODATION MANAGEMENT

Amuda base:

  • Manage the GH management tools.
  • Ensure that all visitors, bases staffs, guests have a room while in Amuda

Other NES bases:

  • Ensure that all visitors, NES HUB staffs, guests have a bed to stay while in other bases
  • Receive and process Inter base Transport and Accommodation Request (for accommodation)
  • Link closely with Log Officers/Managers of NES bases to organize the stays.
  • Ensure that Field Cos is aware of the persons staying in their bases.
  1. COORDINATION & REPORTING
  • Prepare and update Action Plan / Reporting on a monthly basis;
  • Participate actively to meeting (weekly meeting, bi weekly support meeting …).
  • Provide any additional support upon request of Line Manager.

Advertiser :Confidential غير معلن

Duty Station: عامودا

How to Apply:
Please send your CV to the following email:

 northeast.humanitarian.ngo@gmail.com

Please consider to mention the advert ID (Above) and the job title in the email subject.