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Whole of Syria: Food Security and Livelihood Project Manager

JOB Vacancy Announcement #: (1138)

Job Title: Whole of Syria: Food Security and Livelihood Project Manager

Application deadline: 27.10.2018

Other Information’s:

International Position

Job Requirements:        

Expected skills and qualifications

    Master Level education in a relevant field such as International Relations or Development

    Extensive project management experience in emergency and/or development

    Proven capabilities in leadership and management required (large team)

    Perfect verbal and written communication skills in English

    Knowledge of local language and/or regional experience an asset

    Ability to work well and punctually under pressure

Conditions

    Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience

    Living allowance of 300 USD

    Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)

    Flight tickets in and out + Visa taken in charge by ACTED

    Provision of medical and repatriation insurances

Job Description:

You will be in charge of

1.Project Planning

    Develop overall project implementation strategy, systems, approaches, tools, and materials

    Organize project kick-off and close-out meetings

    Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

  1. Project Implementation Follow-up

    Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation

    Organize regular project coordination meetings with project team

    Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan

    Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts

    Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards

    Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation

    Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

  1. Administration and Operational Management of Project Implementation

3.1. Finance

    Review the BFU(s) and provide accurate forecasts with BOQs

    Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics

    Contribute to the development of Procurement plans

    Send accurate and precise order forms in a timely manner

    Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

    Confirm quality of material selection if and when applicable

    Ensure a proper management and use of the project assets and stocks

    Plan team movements based on available fleet and applicable policies

3.3. Administration/HR

    Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

    Ensure that project staff understand and are able to perform their roles and responsibilities

    Follow-up the work plans and day-to-day activities of the project staff

    Manage the project staff in cooperation with Area Coordinators

    Ensure a positive working environment and good team dynamics

    Undertake regular appraisals of staff and follow career management

    Manage interpersonal conflicts

    Ensure capacity building among staff in relevant sectors

3.4. Transparency

    Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures

    Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

3.5. Security

    Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

    In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;

    Contribute to the updating of the security guidelines in the project area of intervention;

4.External Relations

    Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation

    Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings

    Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

    Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication

    Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

  1. Quality Control

    Assess the activities undertaken and ensure efficient use of resources;

    Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities

    Ensure lessons learned are documented, shared and reflected in project planning and decision making

    Advise on, and assist with, project reviews conducted by AMEU

    Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development

    Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

  1. Reporting

    Provide regular and timely updates on progress and challenges to supervisors and other team members

    Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.

    Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

Advertiser :Confidential غير معلن

Duty Station: Amuda

How to Apply:
Please send your CV to the following email:

 (jobs@acted.org) under Ref: PM FSL/WOS

Please consider to mention the advert ID (Above) and the job title in the email subject.