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Human Resources Manager

JOB Vacancy Announcement #: 589

Job Title: Human Resources Manager

Application deadline: 02.06.2018

Other Information’s:

This Position is International

Job Requirements:

    BA/BS degree in a relevant field, master’s degree is preferred.

    A minimum of 5-7 years of professional HR experience, including at least 3 years as a manager or business partner, preferably in the Humanitarian NGO sector.

    Demonstrated understanding of complex emergencies, related security concerns and appropriate responses with experience in the Middle East and in insecure environments.

    Demonstrated attention to detail, following procedures, meeting deadlines and working and problem-solving independently and cooperatively.

    Knowledge of donor regulations including USAID, EC, DFID regulations.

    Excellent negotiation and representation skills.

    Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.

    Excellent oral and written English skills required; proficiency in Arabic is a plus.

    Ability to work effectively with an ethnically diverse team in a sensitive environment.

    Demonstrated understanding of complex emergencies, related security concerns, and appropriate responses to such emergencies.

Job Description:

Recruitment, Selection and Placement

    Work closely with all HR staff in NES and make sure that HR services are provided on time, with high quality and compliant with policies and manuals.

    Work with program managers to ensure all hiring requests are complete according to Recruiting Policies and Procedures of Mercy Corps.

    Ensure that exit process for staff departing Mercy Corps is conducted in line with the HR policies and Mercy Corps requirements.

    Work with program managers to ensure country organizational charts for programs and operations exist and positions are covered within budgets. Make sure that organizational charts are updated on regular basis including existing and upcoming positions in line with the new programs.

Onboarding

    In coordination with the hiring manager, organize and help with the onboarding process for new hires and for the existing staff.

    Ensure that orientation is conducted in a comprehensive manner for each new hired national and expatriate staff.

    Lead on developing and implementing consistent systems of new staff induction, and service requests between HR and other departments.

Hiring, Recruiting and Retention

    Ensure that HR staff receives needed training and guidance on regular basis.

    Supervise recruitment process of national staff making sure that staffs are following all required steps such as advertisement, shortlisting of CVs and interviews.

    Ensure that personnel and job files are being maintained to the required level in line with Mercy Corps rules and regulations, including recruitment documents, CVs, valid contracts, PAFs, timesheets, employee data sheets, disciplinary papers and performance evaluations.

    Ensure that performance review processes are completed on time and with quality results.

    Train HR team and supervisors on how to properly conduct and track evaluations processes.

    Ensure that HR staff maintains required databases to track probation and annual evaluations.

    Ensure that Mercy Corps NES participates in regular national salary surveys in order to ensure that that salaries and benefits are competitive within the market.

    Provide data and analysis to HR Director to review and revise salary scales on periodical basis.

    Ensure Mercy Corps NES personnel’s hiring strictly adheres to local labor law and other laws as applicable. That includes payment of appropriate taxes, benefits, security clearance of candidates before hiring etc.

    Ensure that HR staff maintains proper in-country tracking system to ensure that leave days and salary payments are well tracked.

    Ensure HR staff is providing new hires all relevant documents upon starting their positions. This includes signing of a PD, contract, policies and procedures especially the National Staff Handbook and the Security Manual.

    Ensure that staff are given MC ID cards and MC emails upon their start.

    Ensure that new staff are trained on timesheet procedures.

    Support the Finance Team for Timesheet allocation and monthly dissemination and collection.

    Assist with operational budget for staff as requested.

Learning and Development

    Lead the performance management process to ensure that NES staff and line managers are fully aware of MC performance management system.

    Ensure that the performance management processes are appropriately implemented in NES filed offices, that includes performance objectives planning, evaluation and performance reward management.

    In collaboration with NES Senior Management Team ensures Learning & Development activities for NES field offices, including career development and succession planning to achieve program goals.

    Ensure NES staff has knowledge and skills to perform effectively in their current and future role through well designed learning programs and talent management processes.

    Co-operate with relevant country/field offices to conduct relevant learning events (trainings/workshops/webinars).

Policies and Manuals

    Create awareness of staff and line managers on Employee Handbook. Make sure that additional clarity is given to the National Employee Handbook in order to provide needed details.

    Remain informed, on an ongoing basis, about current and changing HR related laws, policies and “best practices” to ensure that current and future personnel policies, employment practices, and compensation packages are within the limits of established standards, procedures, guidelines and policies of Mercy Corps, as well as national laws.

Administrative Support

    Provide HR support to staff and managers as needed.

Security

    Ensure compliance with security procedures and policies as determined by country leadership.

    Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

    As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

    Mercy Corps team members are expected to support all efforts toward accountability, specifically

    to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

All HR staff in North East Syria

Accountability

Reports Directly To: HR Director, with dotted line to the NES Program Director

Works Directly With: NES program and operations teams, the whole of Syria HR Department

Advertiser :Mercy Corps

Duty Station: Derek, Syria

How to Apply:
Please send your CV considering to put the job title as email subject to the following email:

 عبر الرابط التالي:

http://jobs.jobvite.com/careers/mercycorps/job/oUrs7fwE/apply?__jvst=Job%20Board&__jvsd=ReliefWeb

إعلان وظيفة شاغرة رقم: 589

المسمى الوظيفي:  Human Resources Manager

اخر موعد للتقديم: 02.06.2018

ملاحظات:
لا يوجد شيء لذكره

متطلبات العمل:

BA/BS degree in a relevant field, master’s degree is preferred.

A minimum of 5-7 years of professional HR experience, including at least 3 years as a manager or business partner, preferably in the Humanitarian NGO sector.

Demonstrated understanding of complex emergencies, related security concerns and appropriate responses with experience in the Middle East and in insecure environments.

Demonstrated attention to detail, following procedures, meeting deadlines and working and problem-solving independently and cooperatively.

Knowledge of donor regulations including USAID, EC, DFID regulations.

Excellent negotiation and representation skills.

Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.

Excellent oral and written English skills required; proficiency in Arabic is a plus.

Ability to work effectively with an ethnically diverse team in a sensitive environment.

Demonstrated understanding of complex emergencies, related security concerns, and appropriate responses to such emergencies.

 

الوصف الوظيفي:

Recruitment, Selection and Placement

Work closely with all HR staff in NES and make sure that HR services are provided on time, with high quality and compliant with policies and manuals.

Work with program managers to ensure all hiring requests are complete according to Recruiting Policies and Procedures of Mercy Corps.

Ensure that exit process for staff departing Mercy Corps is conducted in line with the HR policies and Mercy Corps requirements.

Work with program managers to ensure country organizational charts for programs and operations exist and positions are covered within budgets. Make sure that organizational charts are updated on regular basis including existing and upcoming positions in line with the new programs.

Onboarding

In coordination with the hiring manager, organize and help with the onboarding process for new hires and for the existing staff.

Ensure that orientation is conducted in a comprehensive manner for each new hired national and expatriate staff.

Lead on developing and implementing consistent systems of new staff induction, and service requests between HR and other departments.

Hiring, Recruiting and Retention

Ensure that HR staff receives needed training and guidance on regular basis.

Supervise recruitment process of national staff making sure that staffs are following all required steps such as advertisement, shortlisting of CVs and interviews.

Ensure that personnel and job files are being maintained to the required level in line with Mercy Corps rules and regulations, including recruitment documents, CVs, valid contracts, PAFs, timesheets, employee data sheets, disciplinary papers and performance evaluations.

Ensure that performance review processes are completed on time and with quality results.

Train HR team and supervisors on how to properly conduct and track evaluations processes.

Ensure that HR staff maintains required databases to track probation and annual evaluations.

Ensure that Mercy Corps NES participates in regular national salary surveys in order to ensure that that salaries and benefits are competitive within the market.

Provide data and analysis to HR Director to review and revise salary scales on periodical basis.

Ensure Mercy Corps NES personnel’s hiring strictly adheres to local labor law and other laws as applicable. That includes payment of appropriate taxes, benefits, security clearance of candidates before hiring etc.

Ensure that HR staff maintains proper in-country tracking system to ensure that leave days and salary payments are well tracked.

Ensure HR staff is providing new hires all relevant documents upon starting their positions. This includes signing of a PD, contract, policies and procedures especially the National Staff Handbook and the Security Manual.

Ensure that staff are given MC ID cards and MC emails upon their start.

Ensure that new staff are trained on timesheet procedures.

Support the Finance Team for Timesheet allocation and monthly dissemination and collection.

Assist with operational budget for staff as requested.

Learning and Development

Lead the performance management process to ensure that NES staff and line managers are fully aware of MC performance management system.

Ensure that the performance management processes are appropriately implemented in NES filed offices, that includes performance objectives planning, evaluation and performance reward management.

In collaboration with NES Senior Management Team ensures Learning & Development activities for NES field offices, including career development and succession planning to achieve program goals.

Ensure NES staff has knowledge and skills to perform effectively in their current and future role through well designed learning programs and talent management processes.

Co-operate with relevant country/field offices to conduct relevant learning events (trainings/workshops/webinars).

Policies and Manuals

Create awareness of staff and line managers on Employee Handbook. Make sure that additional clarity is given to the National Employee Handbook in order to provide needed details.

Remain informed, on an ongoing basis, about current and changing HR related laws, policies and “best practices” to ensure that current and future personnel policies, employment practices, and compensation packages are within the limits of established standards, procedures, guidelines and policies of Mercy Corps, as well as national laws.

Administrative Support

Provide HR support to staff and managers as needed.

Security

Ensure compliance with security procedures and policies as determined by country leadership.

Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts toward accountability, specifically

to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

All HR staff in North East Syria

Accountability

Reports Directly To: HR Director, with dotted line to the NES Program Director

Works Directly With: NES program and operations teams, the whole of Syria HR Department

الجهة المعلنة: Mercy Corps

مقر العمل: Derek, Syria 

كيفية التقدم للمنصب:

يرجى ارسال السيرة الذاتية على البريد الالكتروني التالي مع ضروة وضع اسم المسمى الوظيفي في عنوان الرسالة (خانة الموضوع):
عبر الرابط التالي:

http://jobs.jobvite.com/careers/mercycorps/job/oUrs7fwE/apply?__jvst=Job%20Board&__jvsd=ReliefWeb
ملاحظة: معظم الجهات المعلنة لا تقبل التقدم للشواغر إلا بالطريقة الإلكترونية أعلاه.

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