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Logistic Manager

JOB Vacancy Announcement #: (1013)

Job Title: Logistic Manager

Application deadline: 15.09.2018

Other Information’s:

Please ensure to include the following doucment in zour application: ID card (Both sides) copy, Passport copy, any certifcate including experinces proof.

Job Requirements:        

  • Five years progressive management and leadership experience with at least 3 years’ experience in supply chain management in an emergency environment including procurement, transport and distribution, warehouse and stock management.
  • Experience working with at least two of the following donors: USAID, BPRM, UNHCR, DFID, ECHO, and EU, and knowledge of donor guidelines.
  • Solid knowledge and understanding of practical Supply Chain procedures and maintaining supply pipelines in areas with weak infrastructure.
  • Demonstrated excellence in training and capacity-building of specialist and non-specialist staff in Supply Chain Management.
  • Strong organizational, interpersonal and communication skills.
  • Preferable excellent IT skills; strong computer competency with word processing, spreadsheets, and databases.
  • Ability to identify and communicate potential problems and propose solutions to the level of management and then effect change.
  • Must be able to function effectively in complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
  • Degree or professional certification in Supply Chain Management, Business Management or related field preferred.
  • Fluency in Arabic and English, both written and spoken.

Job Description:

  • Co-ordination of all program logistics; developing and implementing the hub procedures and policies for the management of the supply chain, travel and fleet, communication systems / IT, and emergency preparedness. Manage and delegate tasks as well as responsibilities to key international and national logistics staff.
  • Ensure that NGO minimum standards of logistics procedures and hub policies are introduced and adhered to throughout the country of operation, briefing, training and supporting all relevant staff as required.

Procurement

  • Ensure that Global procurement policies and procedures are kept up-to-date. Ensure changes are disseminated in a timely manner and that all appropriate staff is trained and competent. Ensure local, national and international procurement practices are compliant with donor regulations.
  • Participate in mobilization efforts and meeting for all new projects and project extensions. Participate in finalizing of Procurement Plans for the grant.
  • Centralize the program supply chain by setting up of effective order management systems including pre-approved, preferred suppliers and framework agreements.
  • Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the programs, and need for timely delivery.

Warehouse and Stock Management

  • Provide support to the warehouse team and make sure systems and reporting is in place to allow effective storage and distribution of transit and centralized stocks.
  • Make sure stock management systems are implemented and all key staff know and adhere to policies. Maintain stock with “first expiry, first out” system.
  • Support in monitoring project stock levels and advice on appropriate stocking and replenishment to meet project demands.
  • Oversee the stock management of pharmaceutical drugs and ensure that minimum standards are enforced in the management; inventory and transportation.
  • Ensure warehouse and stocks are secure, well managed and documented. Improve on and ensure accuracy of reporting and tracking databases.
  • Ensure regular rotation of stocks (particularly medical items) ensuring limited losses due to expiration
  • Assist in the preparation of analysis and reports on inventory tracking, movements, etc. Analysis, reporting and follow up of such findings.
  • Oversee routine physical stock counts, document discrepancies and report losses to finance
  • Ensure receipt and reconciliation is done for all stocks which have been transferred from the warehouse to another location.

Assets

  • Ensure a centralized asset register is maintained; ensure that all office and program assets are logged. For all assets maintain tracking system and ensure all assets are issued with unique asset number, ID tag and are tracked.
  • Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed of according to us and/or donor regulations. Ensure annual (or bi-annual) asset checks are completed; damage and losses are reported immediately.
  • Ensure donor reports for assets are timely completed and submitted to the Finance/Program and other departments as appropriate. Ensure appropriate and timely disposal of assets as necessary according to donor standards and regulations.

Transport and Travel & Fleet

  • Ensure management of vehicle fleets is in line with our standards; ensure that appropriate allocation and safe use of vehicles is achieved throughout the program and ensure servicing and maintenance schedules are adhered to.
  • Ensure transport services are cost efficient and reliable. Ensure the efficient coordination timely delivery of supplies to projects.
  • Ensure systems are in place to effectively plan, coordinate and monitor staff travel by road or air (national or international).

Staff Management:

  • Proactively develop the skills of staff to understand and utilize appropriate tools and services to design and implement quality programming.
  • Visit Field offices on regular bases and work with field staff to identify operational needs and ensure that issues are raised with Hub Lead, Department leads and other staff.
  • Design and implement capacity-building opportunities to strengthen the capacity of Operations staff.
  • Provide feedback through regular performance evaluations and ensure staff is held accountable in accordance with the Human Resource policies.

Administration & Information Technology (IT):

  • Facilities management – All properties including office, warehouse(s) and guest house(s)
  • Oversee administration functions such as reception, office consumables, storeroom management, etc.
  • Ensure office compliance to global IT policy and procedure, standard equipment and licenses.

Other

  • Working with Security, make sure the practical and effective implementation of the country security guidelines are in place for all logistics activities.
  • Monitor appropriate sections of the budget(s). Review Budget vs. Actual expenditure reports and give feedback to Hub Lead and other key staff as agreed.
  • Review monthly Logistics’ reports and give feed-back to all operations staff, Department Managers and other key staff as needed.
  • Work in close collaboration with other members of the team; sharing information on the assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects.
  • Liaise with government, UN and other agencies as necessary. Represent us at Log Cluster and other relevant meetings.
  • Comply with all relevant our policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies.

Advertiser :Confidential غير معلن

Duty Station: Amuda

How to Apply:
Please send your CV to the following email:

 nes.recruitment@ssyria.org

Please consider to mention the advert ID (Above) and the job title in the email subject.